--- title: How do the attachment elements work? description: How can you add files as attachments to documents—either during form completion or in advance as part of the form template? --- [Back to home](https://helpcenter.incontrol.app/en/migrated) - [ Starting with Incontrol ](https://helpcenter.incontrol.app/en/migrated/starting-with-incontrol) - [ FAQ ](https://helpcenter.incontrol.app/en/migrated/faq) - [ Trial period ](https://helpcenter.incontrol.app/en/migrated/faq#trial-period) - [ Features ](https://helpcenter.incontrol.app/en/migrated/faq#features) - [ Drafts and documents ](https://helpcenter.incontrol.app/en/migrated/faq#drafts-and-documents) - [ Integrate your own systems ](https://helpcenter.incontrol.app/en/migrated/faq#integrate-your-own-systems) - [ Domain change to incontrol.app ](https://helpcenter.incontrol.app/en/migrated/faq#domain-change-to-incontrol-app) - [ Data storage ](https://helpcenter.incontrol.app/en/migrated/faq#data-storage) - [ Privacy Policy ](https://helpcenter.incontrol.app/en/migrated/faq#privacy-policy) - [ Form Builder ](https://helpcenter.incontrol.app/en/migrated/form-builder) - [ The first steps ](https://helpcenter.incontrol.app/en/migrated/form-builder#the-first-steps) - [ Settings ](https://helpcenter.incontrol.app/en/migrated/form-builder#settings) - [ Working with images ](https://helpcenter.incontrol.app/en/migrated/form-builder#working-with-images) - [ Elements for users ](https://helpcenter.incontrol.app/en/migrated/form-builder#elements-for-users) - [ Connecting to Excel ](https://helpcenter.incontrol.app/en/migrated/form-builder#connecting-to-excel) - [ Importing data ](https://helpcenter.incontrol.app/en/migrated/form-builder#importing-data) - [ Incontrol Automations ](https://helpcenter.incontrol.app/en/migrated/form-builder#incontrol-automations) - [ How to give your form depth ](https://helpcenter.incontrol.app/en/migrated/form-builder#how-to-give-your-form-depth) - [ Administration ](https://helpcenter.incontrol.app/en/migrated/administration) - [ Support ](https://helpcenter.incontrol.app/en/migrated/administration#support) - [ Users and groups ](https://helpcenter.incontrol.app/en/migrated/administration#users-and-groups) - [ Export Profiles ](https://helpcenter.incontrol.app/en/migrated/administration#export-profiles) - [ Cloud services ](https://helpcenter.incontrol.app/en/migrated/administration#cloud-services) - [ License management ](https://helpcenter.incontrol.app/en/migrated/administration#license-management) - [ Real Estate ](https://helpcenter.incontrol.app/en/migrated/real-estate) - [ Introduction ](https://helpcenter.incontrol.app/en/migrated/real-estate#introduction) - [ Property inspection ](https://helpcenter.incontrol.app/en/migrated/real-estate#property-inspection) - [ Advanced ](https://helpcenter.incontrol.app/en/migrated/real-estate#advanced) - [ Incontrol academy ](https://helpcenter.incontrol.app/en/migrated/incontrol-academy) # How do the attachment elements work? ## How can you add files as attachments to your documents? Both by the user who fills out the form and by adding an attachment to your form, or in advance as part of the template. An attachment element is useful to share additional information or supporting documents with users in the form of a JPG, JPEG, PNG or PDF file.  ### **The different attachment elements**  Add an element in the Form Builder by clicking the plus sign. You can then choose from two types of attachment elements: '**Attachment**' and **'Static attachment**'.  ![attachment](https://helpcenter.incontrol.app/hs-fs/hubfs/image-png-Jan-22-2024-01-30-01-5258-PM.png?width=314&height=102&name=image-png-Jan-22-2024-01-30-01-5258-PM.png) An **Attachment** element offers the user of the form the opportunity to add attachments to the (draft) document. This is useful when you want to give the user of the form the option to add additional information.  ![Static-attachment](https://helpcenter.incontrol.app/hs-fs/hubfs/image-png-Jan-22-2024-01-30-31-9356-PM.png?width=315&height=100&name=image-png-Jan-22-2024-01-30-31-9356-PM.png) With the **Static attachment** element, the attachment is predetermined in the Form Builder and is included as standard attachment with every completed document. In other words: it can be viewed, not edited, when the form is filled out in draft mode. This is useful if you want the same attachment added to every completed document, such as general terms and conditions.  ### The Attachment element  #### **![Attachement-element](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-08-59-50-1659-AM.png?width=400&height=605&name=undefined-Oct-12-2023-08-59-50-1659-AM.png)** #### **Label and Text**  You can provide an explanatory note using a '**Label**' and '**Text**'. This value will be shown to the user during the draft phase and in the final document.  See the article 'Rows, columns and elements' to adjust any visibility of the element.  #### **Title and Description**  You can choose from '**User** **input**' or '**Read-only text**'. If you choose '**User** **input**', the user can enter their own value for '**Title**' and '**Description**' when filling out the form in the draft phase. If you leave this field empty ('**Default Value**'), the entry field will be empty when creating a new draft. If you enter a pre-filled default value here, it will be filled in automatically when a new concept is created. The user can then adjust this default value. The '**Title**' is the clickable text to the attachment in the draft and the document. In addition, the '**Title**' will be placed on the title page (in the completed document) prior to the actual appendix (attached file). The specified '**Description**' will only be visible on the title page. With the above settings, this element will look as follows:  ![Attachment-title-description](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-00-06-7560-AM.png?width=399&height=196&name=undefined-Oct-12-2023-09-00-06-7560-AM.png) If you choose '**Read-only**' text, the specified '**Title**' and '**Environment**' will be filled in by default in the draft and cannot be adjusted by the user of the form. An example:  ![Attachement-read-only](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-00-19-5963-AM.png?width=400&height=605&name=undefined-Oct-12-2023-09-00-19-5963-AM.png) In the draft we see the following: ![Section-draft-attachment](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-00-50-9158-AM.png?width=400&height=129&name=undefined-Oct-12-2023-09-00-50-9158-AM.png) And in the document:  ![Attachment-document](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-00-59-2511-AM.png?width=530&height=745&name=undefined-Oct-12-2023-09-00-59-2511-AM.png) ### The Static attachment element  ![Static-attachment-element](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-01-12-0350-AM.png?width=400&height=552&name=undefined-Oct-12-2023-09-01-12-0350-AM.png) With the **Static Attachment** element, the attachment is chosen in the Form Builder and is included with every completed document. The attachment (or several) can only be viewed, not modified while completing a draft.  #### **Label and Text**  You can provide an explanatory note using a '**Label**' and '**Text**'. This value will be shown to the user during the draft phase and in the final document.  #### **File**  Select the attachment you want to add to the document. This can be a JPG, JPEG, PNG or PDF file.  #### **Title and Description**  Enter a '**Title**' and '**Description**' here. These values are always **'read-only** **text**' and therefore cannot be adjusted by the user when in draft mode. Other than that, the functionality is the same as in an Attachment element: The '**Title**' is the clickable link to the attachment in the concept and the document. In addition, the '**Title**' will be placed on the title page (in the completed document) prior to the actual appendix (attached file). The specified '**Description**' will only be visible on the title page.  Here is an example of a filled out **Static attachment**:  ![Static-attachment-title-description](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-01-35-7766-AM.png?width=400&height=555&name=undefined-Oct-12-2023-09-01-35-7766-AM.png) With the above settings, the concept would look like this: ![Attachment-concept](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-01-48-4079-AM.png?width=402&height=111&name=undefined-Oct-12-2023-09-01-48-4079-AM.png) If you click on 'This is an example title.' while completing the form, a pop-up will open with an example of the attachment:  ![Attachment-example](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-02-10-7421-AM.png?width=400&height=511&name=undefined-Oct-12-2023-09-02-10-7421-AM.png) And in the final document it will look like this:  ![Attachement-example-report-1-2](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-02-21-5780-AM.png?width=530&height=746&name=undefined-Oct-12-2023-09-02-21-5780-AM.png) ![Example-file](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-02-34-9989-AM.png?width=530&height=745&name=undefined-Oct-12-2023-09-02-34-9989-AM.png) ![Maxdoro](https://helpcenter.incontrol.app/hs-fs/hubfs/undefined-Oct-12-2023-09-02-47-2461-AM.png?width=530&height=303&name=undefined-Oct-12-2023-09-02-47-2461-AM.png) ### Technical information The following settings apply to both the '**Attachment**' and the '**Static** **Attachment**' element:  - Types of files allowed: JPG, JPEG, PNG & PDF  - Maximum size per file: 10 MB  - Maximum total amount/size of files: 50 MB  To use the Attachment element, the organization must have a '[Premium](https://incontrol.app/en/pricing)' licence.